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Executive Assistant

  • On-site
  • People & Culture

Job description

Join Helloprint as an Executive Assistant in Valencia!


Helloprint is looking for an Executive Assistant for our Valencia office. Do you want to work in a fast-paced, exciting, growing organization? We are looking for someone to support our Executive Team in our Valencia office.

In this position, you are the one with superior attention to detail, great organization, and prioritization skills, you have the ability to plan ahead and meet tight deadlines, all while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with management and the ability to earn trust are important.


As the Executive Assistant, you will serve as a seamless extension of our Helloprint directors' team, collaborating across our group of companies and start-ups, while working closely with colleagues throughout the entire organization. Your responsibilities include managing the ever-changing office environment, planning and organizing events of all sizes, coordinating domestic and international travel, processing expenses, and contributing to key team processes.


When will you be successful? Help build a positive team environment and establish working relationships inside and outside of the group. Are you up for it?


Exciting? Keep reading!



Job requirements


What You'll Do

  • Managing an ever-changing office environment;

  • Coordinate travel arrangements and itineraries, and agenda management;

  • Support the Executive Team with various projects as needed;

  • Organizing, executing, and assisting with various team activities;

  • Tracking and driving completion of key actions and following up on outstanding items;

  • Communicate with internal and external stakeholders on behalf of the Executive Team


What We’re Looking For: 


  • 5+ years of experience assisting at the executive level in a fast-paced environment; /Prior experience in administrative positions (a start-up environment would be a plus)

  • Higher-level studies (Law, Business Administration, or similar);

  • Proficiency with Microsoft Office / Google Suite;

  • Ability to handle administrative details independently, while keeping team members informed;

  • High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company;

  • Strong verbal and written communication skills in English and Spanish (Dutch is a plus);

  • Experience with event management;

  • Exceptional planning, time management, and organizational skills;

  • Experience with international travel coordination & expense reconciliation;

  • Grace in complex situations, and ability to switch gears at brief notice;

  • Work effectively with international businesses and distributed teams;

  • Ability to react with an appropriate level of urgency to situations and events that require quick response or turnaround;

  • Positive, proactive, and able to have fun at work and help others do the same.


Start your new career abroad today! Read more about Customer Experience at Helloprint in sunny Valencia.

  • Have the adventure of a lifetime in sunny Valencia ☀️
  • 100+ colleagues from all around the world 🌍
  • Amazing company activities, events, parties, and many more! 🎆
  • Free Spanish classes 📕
  • Attractive discounts on Urban Sports Club to enjoy a broad variety of sports whenever and wherever 🏃🏽‍♀️
  • Breakfast and Lunch are on us! 🥗
  • Become part of our Growth Program, with plenty of job opportunities 🤓
  • Free bi-weekly Bootcamp 🏋🏽‍♀️


What defines Helloprint?


Helloprint is the number one marketplace for customized print products. We bring local production and delivery to a global audience of creative entrepreneurs, SMBs and e-commerce companies, reducing cost, speed of delivery and carbon footprint. What differs Helloprint is our 180+ team from 34 countries, all working in an entrepreneurial culture where freedom and responsibility are leading to high performance. We are driven by our culture, motivated by impact and focused on creating something beautiful together. We love diversity, we love change and we love to give back where we can. Read more about Customer Experience at Helloprint.

Innovative Work Environment: Join a company at the forefront of digital printing, where creativity and innovation are encouraged.

Professional Growth: Opportunities for continuous learning and career advancement within a rapidly growing company.

A great community of young international professionals with an average age of 30.



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