Executive Assistant (EA)

Join Helloprint as an Executive Assistant in Valencia!

HelloPrint is looking for an exceptional Executive Assistant to support our Executive Team and act as a key operational backbone for our Valencia office.

This is not a traditional administrative role, it’s a position for someone who thrives in a fast-paced, entrepreneurial environment, takes full ownership, and anticipates needs before they arise.

As an EA at HelloPrint, you will be the right hand to our management team and a key partner for our People, Culture & Operations team. You’ll manage executive priorities, streamline processes using an AI-first mindset, and ensure our office runs smoothly every day.

If you love structure, thrive under pressure, and enjoy making things work better, faster, and smarter — keep reading.

What You'll Do

• Executive & Leadership Support: Provide high-level support to the Management Team by coordinating calendars, communication, priorities, and key follow-ups. Act as a reliable partner who helps leaders stay organised, informed, and focused on what matters most.

• Office & Operations: Ensure the office runs smoothly by coordinating daily operations, suppliers, logistics, and internal requests. Help maintain an efficient, welcoming, and well-structured workspace for the entire team.

• People, Culture & Employee Experience: Support initiatives that strengthen company culture, from onboarding moments to team experiences and employee programs. Help create a positive environment where people feel supported and connected.

• Events & Team Activities: Assist in planning and delivering company events, seasonal activities, and team gatherings. Coordinate logistics, communication, and budgets to ensure seamless and engaging experiences.

Who You Are

We’re looking for someone who embodies ownership, speed, and operational excellence, and who thrives in a dynamic, multicultural environment.

You are:

• Exceptionally organized, with outstanding attention to detail.

• A natural problem-solver who anticipates needs before they appear.

• A great communicator with a positive, professional attitude.

• Discreet and trustworthy when handling confidential information.

• Proactive, energetic, and reliable — the person who “just makes things work.”

• A master of prioritization in fast-paced, high-pressure situations.

• Comfortable working with international teams and multiple stakeholders.

• AI-curious or AI-confident — you use tools to work faster and smarter.
  

What We’re Looking For: 

• 5+ years supporting executives or senior leaders in a fast-paced environment.

• Higher-level studies (Business Administration, Law, HR, or similar).

• Excellent English and Spanish communication skills (Dutch is a plus).

• Strong proficiency with Google Suite 

• Experience in event coordination and office operations.

• Experience with travel booking and expense management tools.

• Strong professionalism, integrity, and confidentiality.

• Ability to move quickly, shift priorities, and stay calm under pressure.
  

What We Offer

• Live and work in sunny Valencia ☀️

• Join a multicultural team of 100+ colleagues from 34 nationalities 🌍

• Daily breakfast and lunch, on us 🥗

• Free Spanish classes 📚

• Urban Sports Club discounts 🏃🏽‍♀️

• Free bi-weekly Bootcamp 🏋🏽‍♀️

• Tons of events, celebrations, and fun team activities 🎉

• Growth opportunities through our HelloPrint Growth Program 🚀

• A culture where freedom, responsibility, and high performance go hand in hand.

Who We Are

HelloPrint is the #1 marketplace for customized printed products, connecting customers across Europe with local production partners. We’re a team of 180+ people from 34 countries working in a high-performance culture where freedom and ownership come first.

We’re driven by growth, obsessed with impact, and committed to building something beautiful — together.